Accounts Receivable
Match every payment to every invoice, automatically.
Extract data from customer payments, remittance advice, and sales invoices in any format or language and match it against your open receivables. Less chasing means faster closing.
The AR team's daily grind
Your customer sends a payment with a remittance telling you which invoices it covers. It could be in English. It could also be a PDF in Thai, a scan in Chinese, or a spreadsheet with no structure.
Your team opens the bank statement, the remittance, the ledger, and reconciles manually. Short payments, disputed line items, unapplied credit notes add hours of manual work every cycle.
Then there’s e-invoicing regulations. You now need to submit invoices to the tax authority, while receiving validated e-invoices from suppliers in formats your ERP doesn't process natively. So your team runs a separate submission process for each jurisdiction.
The longer it takes, the longer you wait for an accurate view of your cash flow.
How Staple handles AR
Extraction from any AR document
Remittance advice, e-invoices, credit notes, and customer POs classified and extracted automatically. No per-customer configuration.
E-invoicing compliance built in
Staple validates customer bills from your ERP and submits them to the relevant tax authority to generate the required unique ID or QR code. The e-invoice is delivered to your customer via Peppol, API, or email. It’s the same platform that validates inbound supplier e-invoices in AP. One platform and one workflow for both directions.
Defensible record for every extraction
Every field lands with its source document, model version, timestamp and cryptographic signature attached. When Compliance asks where a figure came from, your team queries it, they don’t reconstruct.
Multilingual remittance processing
Customer remittances in Bahasa, Chinese, Korean, Thai, and Vietnamese are processed natively.
No translation workflow.
Line-item matching for AR
Customer payments matched against sales invoices, remittance advice, bank statement entries, and credit notes simultaneously. Short payments, unapplied credits, and line item mismatches identified.
SAP Concur and ERP integration
Reconciled AR data is pushed into SAP Concur and your ERP. Staple processes the documents and your ERP runs the ledger. No need for middleware.
What Staple processes on the AR side
All document types run through the same pipeline
Customer remittance advice
E-invoices
Customer purchase orders
Credit notes
Delivery confirmations and signed receipts
Customer statements of account
See Staple process your receivables documents
Book a 30-minute demo. Bring your own documents and we will show you how Staple works on your files.